Minutes of the Board Meeting


Minutes of board meetings are a crucial piece of governance. They’re more than just an record of the discussions and decisions but also serve as a legal record in case of litigation. This is why it’s important to get them right A poorly written minutes could leave gaps that open the door to legal liability. The good fact is that a precise, concise, and accurate body section is easy to create using the right tools and processes.

In general, your minutes should not be a source of opinions or interpretations regarding what transpired. Also, you should be sure to document all major decisions and actions and any follow-up tasks that were agreed on. Additionally, make sure to capture all attendance details and a list of nonvoting attendees (such as guests or consultants) in your board’s minutes, and note whether they’re present in person, over the phone, or on the internet.

Include the date, the date, the time, and the location for the meeting. It’s also helpful to indicate the type of meeting you’re holding, whether it’s a regular or an annual, or a special board meeting. It is also important to indicate whether a quorum existed and any details on how the meeting was called and when. You shouldn’t record who was in support or against a motion, but you should document how the motion was considered and the outcome of the vote. In certain instances, your board may need to discuss sensitive or confidential issues in private, which means that the conversations will be recorded in closed session minutes.

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